Office Manager

Key Responsibilities:

• Office Operations Management:
• Oversee the daily operations of the office, ensuring that everything runs smoothly and efficiently.
• Manage office supplies and equipment, ensuring that the office is fully stocked and maintained.
• Organize and maintain office systems, both physical and digital, for easy access and retrieval of documents.
• Administrative Support:
• Provide general administrative support to various departments, including scheduling meetings, preparing reports, and managing office correspondence.
• Coordinate travel arrangements, including flights, accommodation, and transportation for staff and visitors.
• Assist with organizing and coordinating company events, conferences, and team-building activities.
• Facilities Management:
• Ensure the office space is clean, organized, and conducive to a productive work environment.
• Liaise with vendors and contractors to ensure that office maintenance and repairs are completed in a timely manner.
• Manage office security, including overseeing access to the building and ensuring health and safety compliance.
• Team Coordination:
• Serve as a point of contact for staff, assisting with any office-related issues or needs.
• Support HR and operations teams with onboarding new employees and managing office seating arrangements.
• Communication and Reporting:
• Act as a liaison between senior management and office staff to ensure clear communication across teams.
• Provide regular reports on office activities, performance, and any issues that need attention.

Qualifications:

• Education: Bachelor’s degree in Business Administration, Office Management, or a related field is preferred.
• Skills:
• Exceptional organizational and multitasking skills with a keen attention to detail.
• Strong interpersonal and communication skills with the ability to work collaboratively across teams.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
• Strong problem-solving skills and the ability to handle multiple priorities effectively.
• Knowledge of health and safety regulations in the workplace is a plus.